PMO Pre-Brief · Steerco #3 · 2026-07-06

SC#3 Ratification Pre-Brief

Three PMO governance artefacts are tabled at SC#3 on 2026-07-06 for ratification. This pre-brief consolidates them into a single chair-facing consumable so the Steerco does not need to open four URLs to open a ratification vote. Best-practice PMO / CTO / EA / SA disciplines applied — the whole point of publishing this pre-brief is to satisfy all four governance hats simultaneously.

Three Artefacts Under Ratification

Artefact 1 · D-BACKLOG-01

Backlog Register

Seven epics across Tech (WS2) and Investor Relations (WS7). Attribution intact for Mr Punter's originating ideas. AU-first / NZ-optionality framing.

→ Open artefact

Artefact 2 · D-SPRINT-01

Sprint Plan

Six sprints + Standing WoW. Four sequencing decisions (D-SEQ-01..04) each with reasoning trail. Best-practice PMO disciplines applied.

→ Open artefact

Artefact 3 · D-MINUTES-01

Flying-Minutes 2026-07-04

13 agenda items with attribution boxes for Mr Punter's two originating ideas (Items 6 and 7). Working-session record between Steercos.

→ Open artefact

Why a pre-brief exists — best-practice across four hats

PMO Director: Governance packaging, not new scope. D-SEQ-01 (ratification-first) is honoured — no sprint work committed during the 48-hour window between publication (2026-07-04) and SC#3 (2026-07-06).
CTO: Regression-swept surface area. All sibling PMO surfaces verified HTTP 200 on prod before this pre-brief ships. No forward-fixing.
EA: Decision id slots reserved (D-BACKLOG-01, D-SPRINT-01, D-MINUTES-01). Five new RAID rows (R-NZ-01/02/03, R-SANDBOX-01/02) documented as "pending SC#3 ratification" so future readers of RAID_LOG do not think entries were forgotten.
SA: One artefact stitches three. The Chair does not need to open four URLs to open a ratification vote — this pre-brief is the single consumable.

Ratification Decisions Requested

Three decision id slots reserved for SC#3. Each decision presents options, PMO Director's recommendation, and consequences of approve / defer / decline outcomes. The Steerco may vote each individually or by consent as a package.

Reserved id: D-BACKLOG-01 → Backlog Register

Ratify PMO Tech + IR Workstream Backlog Register (7 epics) for Sprint AC-onward delivery

Options presented to Steerco

(a) Ratify as tabled — all seven epics accepted, Sprint AC-onward proceeds under standing three-destination discipline
(b) Ratify with amendments — Steerco accepts backlog but modifies specific epic scope; amendments captured as supersededNote on the ratification decision
(c) Defer — return to PMO Director for revision; SC#4 (2026-07-20) next ratification opportunity
(d) Decline — reject the backlog; PMO Director redrafts under Steerco guidance

PMO Director recommendation

(a) Ratify as tabled. The seven epics respond directly to the Chair's 2026-07-04 outcome request. Attribution intact (Mr Punter originator; WS2 delivery per D110). NZ Phase 3 optionality properly framed with source-hardening committed via EPIC-01a. New RAID rows (R-NZ-01/02/03, R-SANDBOX-01/02) proposed for entry conditional on ratification.

If approved

Backlog register frozen as ratified. Sprint AC-1 (NZ market sourcing) starts 2026-07-07. D-SEQ-01 discipline honoured — no work commits before 2026-07-07. Five proposed RAID rows enter RAID_LOG in engagement.tsx via paired follow-up commit.

If deferred

Delivery unit remains on standby through SC#4 window. AC-1 kickoff slips to 2026-07-21. Mr Punter's CM recruitment tooling (EPIC-04) slips one Steerco cycle. RAID_LOG A001 (Series Seed close Aug 2026) unaffected.

If declined

PMO Director redrafts under Steerco guidance. All three current artefacts (backlog, sprint plan, minutes) marked "superseded — see PMO Director redraft" via supersededNote pattern. No forward-fixing on the artefacts themselves per standing rule.

Reserved id: D-SPRINT-01 → Sprint Plan

Ratify Sprint Plan (Sprint AC-onward sequencing including D-SEQ-01 through D-SEQ-04)

Options presented to Steerco

(a) Ratify all four sequencing decisions (D-SEQ-01 ratification-first, D-SEQ-02 AC-2 serial not parallel, D-SEQ-03 EPIC-02 with buffer, D-SEQ-04 status as WoW not sprint)
(b) Ratify with reversal — Steerco reverses one or more D-SEQ decisions (each is individually reversible per artefact design)
(c) Defer — return to PMO Director for revision
(d) Decline — Chair rejects best-practice discipline; requires PMO Director rationale

PMO Director recommendation

(a) Ratify as tabled. The four sequencing decisions apply best-practice PMO disciplines (critical-path first, dependency-honest, value-time balance, cadence-respecting, capacity-realistic). Each decision exposes options considered, decision taken, rationale, honest trade-off, and Steerco reversal point. Chair may reverse any individual decision without rejecting the whole plan.

If approved

Sprint sequence Pre-AC → AC-1 → AD → AC-2 → AE-buffer → AE + Standing WoW locked as operating truth. Backlog register already reconciled to match (commit 3bf8a4c).

If deferred

Sprint plan re-tabled at SC#4. Delivery unit remains on standby through SC#4 window (extends D-SEQ-01 further).

If declined

PMO Director required to present alternative sequencing. Aspirational parallel (AC-2 || AD) available as fallback per backlog register 2026-07-04 first publication, with R-CAPACITY-01 (Amber) flagged into RAID.

Reserved id: D-MINUTES-01 → Flying-Minutes

Ratify PMO Flying-Minutes 2026-07-04 as the working-session record

Options presented to Steerco

(a) Ratify as tabled — the 13 agenda items and their resolutions/actions accepted as accurate PMO record
(b) Ratify with amendments — Steerco corrects specific attribution or resolution language; amendments carried in supersededNote
(c) Defer — PMO Director reviews with attribution originators (primarily Mr Punter) before ratification
(d) Decline — Steerco disputes accuracy; PMO Director redrafts

PMO Director recommendation

(a) Ratify as tabled. Attribution discipline enforced throughout: Mr Punter's originating ideas (CM postcode territory + community-earnings redistribution) attributed verbatim with full attribution boxes on items 6 and 7. PMO Tech Workstream (WS2) ownership documented per D110. The 13 items track directly to backlog register epics.

If approved

Flying-minutes 2026-07-04 becomes the canonical PMO record for the session. Any downstream reference (investor conversations, WS2 delivery briefs, WS7 IR briefs) may cite the ratified minutes.

If deferred

Minutes remain as INTERNAL PMO PAPER pending review. Attribution originator (Mr Punter) consulted before re-tabling at SC#4.

If declined

PMO Director redrafts. Existing route retained under supersededNote pattern (never delete, always supersede) per governance discipline.

RAID Rows Pending SC#3 Entry

Five proposed RAID rows are held in the backlog register's NEW_RAID_2026_07_04 export awaiting SC#3 vote. Not yet written to engagement.tsx RAID_LOG — that is a deliberate D-SEQ-01 discipline. Entry commits after ratification.

Id	WS	Title
R-NZ-01	WS7	NZ market numbers modelled at 18% of AU proxy, not regulator-sourced — Amber
R-NZ-02	WS4	Foundation architecture is ACNC-registered (AU only); no NZ Charities Services arm — Amber
R-NZ-03	WS7	FX rate AUD/NZD sourced from RBNZ published rate, refreshed at each Steerco — Green
R-SANDBOX-01	WS7	Investor anchoring bias hazard on live sensitivity sandbox — Amber
R-SANDBOX-02	WS7	Sandbox numbers must reconcile to IM headline ($240k FY27 → $42M FY31) — Amber

Chair's Script — Five Steps to Open the Vote

Literal sentences the Chair may read at SC#3 to open the ratification vote. Reference material — the Chair may modify as they see fit.

Open the ratification session

"On the table today are three PMO governance artefacts tabled at cosaiflip360.org: the backlog register at /engagement/pmo/backlog-tech, the sprint plan at /engagement/pmo/sprint-plan, and the flying-minutes for our 2026-07-04 working session at /engagement/pmo/minutes/2026-07-04. Each is a candidate STEERCO_DECISIONS entry — D-BACKLOG-01, D-SPRINT-01, and D-MINUTES-01 respectively. I recommend all three be ratified as tabled."

Present the material change (D-SEQ-02)

"One material change from the first-published backlog: AC-2 (Investor Brief v2.0) now serialises after AD (CRM CM-recruitment) rather than running in parallel. Same delivery unit, best-practice capacity discipline. The trade-off is one Steerco cycle — Investor Brief lands at SC#5 (2026-08-03) not SC#4 (2026-07-20). I recommend accepting the serial sequence."

Present the AU-first + NZ-optionality frame

"Mr Punter is presenting to investors in Australia and New Zealand. The pitch shows AU as the demonstrable base case — every regulator-sourced number is AU. NZ is Phase 3 expansion optionality, modelled at 18% of AU with forward-looking labels until Sprint AC-1 source-hardening lands. Five new RAID rows tabled for entry: R-NZ-01/02/03 (NZ hazards) and R-SANDBOX-01/02 (live sensitivity sandbox hazards). Steerco vote to enter these into RAID_LOG."

Confirm attribution

"Attribution intact throughout: Mr Punter is originator of the CM postcode-exclusive territorial model and of the community-earnings redistribution architecture. The PMO Tech Workstream — WS2, under my accountable ownership per Steerco Decision D110 — owns design, build, and implementation. AI agent team is the delivery unit under WS2 governance. Any objections to the attribution frame?"

Call the vote

"I call the vote. Item 1: D-BACKLOG-01 — ratify the seven-epic backlog register. Item 2: D-SPRINT-01 — ratify the sprint plan and the four D-SEQ sequencing decisions. Item 3: D-MINUTES-01 — ratify the 2026-07-04 flying-minutes. Item 4: enter the five new RAID rows into RAID_LOG. Vote by consent unless a specific item is contested."

Three-Destination Audit Trail

Sprint	Artefact	Commit	Prod URL
AB-tail	Foundation Model v1.2 memo	ca7da3c	(doc file — not routed)
AB-tail-2	PMO Flying-Minutes 2026-07-04	725ee4e	/engagement/pmo/minutes/2026-07-04
AB-tail-3	PMO Tech + IR Backlog Register	022a633	/engagement/pmo/backlog-tech
AB-tail-4	PMO Director Sprint Plan	d04141b	/engagement/pmo/sprint-plan
AB-tail-4b	Backlog reconciled to sprint plan	3bf8a4c	(same as AB-tail-3, reconciled)
AB-tail-5	SC#3 Ratification Pre-Brief (this artefact)	(this commit)	/engagement/pmo/sc3-brief

Attribution Audit (Defensive Check)

Mr Punter (originator): CM postcode-exclusive territorial model + community-earnings redistribution architecture. Attributed verbatim in flying-minutes Items 6 and 7 (attribution boxes), backlog register EPIC-01's mattAttribution field, EPIC-02's mattAttribution field, EPIC-03's mattAttribution field, and EPIC-04's mattAttribution field.
Ms Oliver (Chair, PMO Director, WS2 Lead): Accountable for design/build/implementation per Steerco Decision D110. Reflected in every epic's owner field.
Ms McGowan (WS1 Lead): Consulted on marketing narrative + member-facing UX. Reflected in relevant epics' consultedBy fields.
AI agent team (delivery unit): CTO / EA / SA / CIMA / CX hats under WS2 governance. Reflected in consultedBy as "AI agent team (delivery)".

Prepared: 2026-07-04, Ms Oliver (PMO Director / Chair) · SC#3 opens 2026-07-06 · Best-practice PMO / CTO / EA / SA disciplines applied · Cross-linked to backlog, sprint plan, minutes